Director of Finance and Operations
STATUS: Full-Time, Permanent
SALARY: $144,898
LOCATION: Toronto, ON (hybrid)
APPLICATION DEADLINE: September 9, 2024
APPLICATION METHOD: We welcome applications via email only.
WHO WE ARE
For 20 years, the Stephen Lewis Foundation has challenged traditional power structures in international development and philanthropy by shifting resources into the hands of local communities impacted by the HIV epidemic in sub-Saharan Africa.
Committed to community-led solutions, we provide funding and allyship to local organizations who are restoring hope, reclaiming human rights, fighting injustice, and saving lives.
WHAT YOU WILL DO
Reporting to the Executive Director and as part of the Senior Leadership Team, the Director, Finance and Operations is responsible and accountable for the overall financial and operational leadership and management of the SLF and ensures organizational effectiveness through sound financial and operational practices, and accountability for office administration, information technology, and human resources. The Director of Finance and Operations is responsible for supporting fiscal and strategic planning, the directing, controlling, and reporting of financial resources of the organization, and ensuring that the SLF is compliant with CRA regulations, legal requirements and accounting standards. The Director focuses on improving operations and business practices, managing systems and technology, and ensuring that human resource policies and practices nurture a thoughtful, feminist organizational culture.
The Director will lead, coach and mentor a dedicated team of five staff members. As a senior leader of the SLF, the Director will collaborate across the organization to build trust and ensure accountability as part of a supportive feminist culture.
Financial Management:
- Work with the Executive Director and staff team to build a culture of fiscal sustainability and accountability, and proactively mitigate financial and legal risk to the SLF and its board members.
- Safeguard the Foundation’s assets by ensuring that strong and appropriate internal controls and procedures are implemented and maintained across all relevant areas of the Foundation, including developing and implementing financial policies, procedures and risk management tools.
- Lead the development of the Foundation’s annual operating budget and forecast preparation, and ensure timely monthly and quarterly internal financial reporting and analysis.
- Oversee the annual audit, including liaising with the Foundation’s external audit firm and Finance and Audit Committee of the Board; ensure the T3010 is filed accurately and on time.
- Ensure the Foundation’s policies and procedures are fully compliant with CRA requirements, the Income Tax Act, and Payment Card Industry Data Security Standards (PCI).
- Ensure ongoing compliance with the Imagine Canada Standards Program in order to maintain the Foundation’s accreditation.
- Oversee cash management, funds and reserves, including cash flow, banking relationships, investments and securities.
- Support the Programs and Fund Development Teams in meeting the financial requirements of grants.
- Supervise and lead the administration of estate gifts.
Operations Management, Information Technology and Human Resources
- Responsible and accountable for the smooth running of all business operations with the Administration Team, through strong and secure infrastructure, a safe and healthy office workplace, and support for remote working
- Identify best practices and improve internal systems with an eye toward future needs and budget realities – specifically, support improved information flow, business processes and organizational planning.
- Negotiate and manage lease and all insurance policies
- Responsible for ensuring IT, systems and tools support organizational needs
- Ensure strong policies and practices are in place to support the people and culture of the organization and ensure compliance with employment laws and regulations.
Organizational Leadership and Planning
- As part of the Senior Leadership team, contribute to the stability and growth of the Foundation and the achievement of the organizational strategic plan
- Lead the roll out of the organization’s annual planning process, determining timelines, processes and tools to support planning within and across departments in line with the strategic plan
- Lead the development of a multi-year finance and business operations strategy
- Lead a team of professional employees and external consultants using a supportive and collaborative approach
- Assist the Executive Director in overall Board governance matters and act as a staff liaison to the Foundation’s Finance & Audit Committee
WHAT WE LOOK FOR
- 10+ years of related experience, most recently at a senior management or executive level in Accounting/Finance, and Operations or related field, preferably in the not-for-profit sector and in support of grant making and fundraising.
- Professional accounting designation (CPA) or equivalent accounting designation
- Strong understanding of Canadian charity regulations and the accounting standards for Canadian not-for-profit organizations
- High degree of knowledge and experience of budgeting, forecasting and risk management tools
- Broad experience with the full range of business functions and systems related to charity operations, including IT systems and human resources.
- Experience with Raiser’s Edge and accounting software, ideally with Microsoft Dynamics 365 Business Central
- Experience with Global Affairs Canada financial reporting is an asset.
- Experience working with a Board of Directors
- Excellent ability to think strategically, anticipate future consequences and trends, and incorporate them into organizational planning
- Strong team leadership and interpersonal skills and demonstrable appreciation of diversity and inclusion
- Self-starter with strong organizational skills, including project management, time-management and the ability to prioritize and meet deadlines
- Excellent ability to communicate with warmth, professionalism and clarity, in writing and in person
- Personal commitment to the values of feminism, social justice, solidarity, collaboration and gender equality
- Understanding of issues around HIV and AIDS an asset
WHAT WE OFFER
- 4 weeks vacation, sick and personal days
- Comprehensive benefits package (health, dental, vision)
- Competitive wages; The SLF is certified by the Ontario Living Wage Network
- Hybrid remote work schedule and flexible hours to promote employee wellbeing
- Top-up for maternity/parental leave and sick leave
Comment postuler:
Submit your cover letter and résumé to [email protected], indicating “Director of Finance and Operations” in the email subject line. Applicants must be legally entitled to work in Canada. Applications will be reviewed on an ongoing basis. While we thank all applicants for their interest, only those selected for an interview will be contacted.
The Stephen Lewis Foundation requires all new hires to be fully vaccinated against COVID-19. Applicants who receive an employment offer will be required to provide proof of vaccination as a condition of employment or have a valid medical or other Human Rights Code-related exemption.
The Stephen Lewis Foundation promotes feminist and anti-oppression principles and is committed to diversity and inclusion. We welcome applications from racialized persons/persons of colour, women, Indigenous peoples, persons with disabilities, LGBTQ2S+ persons and people with lived experience of HIV and AIDS.
The Stephen Lewis Foundation is an equal opportunity employer.
