Project Manager

The Project Manager is integral to the Emergency Programs team and plays a significant role in ADRA Canada’s efforts to increase quality programming and funding resources.

Reporting to the Associate Director, Programs, and working in close collaboration with other Project Managers and the technical compliance team, the Project Manager will be responsible to write proposals and manage projects successfully from project start-up to end of project evaluation. These will be primarily, but not limited to Food and Non-Food Assistance Humanitarian Projects funded by the Canadian Foodgrains Bank (CFGB) and International Humanitarian Assistance (IHA).

Reporting to: Associate Director, Programs

Appointed by: ADCOM

Location: Canada preferred, but may also be based abroad.

Travel: Involves up to 30% travel.

Term: Open

Disclosure: The nature of ongoing employment within ADRA Canada is dependent on financial contributions from its support base. It is to be recognised that the level of financial support is of a fluctuating nature.

ADRA CANADA DESCRIPTION & MISSION STATEMENT
ADRA Canada (the Adventist Development and Relief Agency Canada) is the Canadian relief and development agency of the Seventh-day Adventist Church. ADRA Canada’s mission is to work with people in poverty and distress to create just and positive change through empowering partnerships and responsible action.

ADRA Canada and all of its employees are engaged in supporting the Vision of the Seventh-day Adventist Church in Canada (SDACC) which is Proclaiming Christ, Nurturing Believers, and Serving Humanity. The ministry of ADRA Canada is an important part of the Christian mission of the Seventh-day Adventist Church and is done in harmony with its religious beliefs and practices.

WHY A CAREER WITH ADRA CANADA?

At ADRA Canada, we offer exciting and challenging careers that play an important role in positively impacting the futures of vulnerable families, and especially the lives of women and girls all over the world. Inspired by our Christian values, ADRA is active in over 130 countries globally, delivering justice, compassion, and love so that all may live as God intended.

Our unique culture fosters diversity and a workplace that strives to ensure all our employees feel respected and included. We offer a flexible workplace, generous compensation and benefits program, and a supportive and meaningful environment where we work together to achieve our goals. Come and be a part of our high-performing team where together we are working to lift people out of poverty, establish hope, empower communities, and create positive and long-lasting change!

KEYS RESPONSIBILITIES

A. Seventh-day Adventist Church Relations/Ministry (5% of each workweek)

• Participate in daily worship and prayers. All employees take turns in leading worship for all employees.
• Encourage partners (including Seventh-day Adventist Conferences and congregations in Canada, other Canadian and foreign Seventh-day Adventist entities and the worldwide ADRA network) in the mission of ADRA and the Seventh-day Adventist Church. Educate them, as necessary, about the ministry role of ADRA Canada as part of the worldwide Seventh-day Adventist Church movement, consistent with the religious teachings of the Church.
• As requested, contribute to corporate publications & represent ADRA Canada and its mission at presentations/speaker appointment requests, particularly with ADRA Canada’s partners.
• Ensure that all ADRA Canada activities are carried out in accordance with the values and religious beliefs of the ADRA network and the Seventh-day Adventist Church.
• As part of the ADRA Canada ministry, act in a way that reflects the religious beliefs and practices of the Seventh-day Adventist Church, both on and off duty.
• Perform other duties as designated by the Supervisor.

B. Operations/Technical (95% of each workweek)

• Provide strategic direction and technical support to field-based Project Managers in each of the respective implementing countries.
• Be familiar with relevant Canadian and host country regulations and laws, as well as ADRA policies and procedures, and be accountable for project implementation in compliance with these regulations/procedures.
• Work with ADRA Canada’s other Project Managers, Finance Manager, Accountant, MEAL Manager, Gender Advisor and other project staff and/or partners to plan needs assessments, gender and environment analysis, implement and monitor detailed implementation plans, budgets, M&E trainings and annual results analysis/evaluations, and gender training/integration/impact, ensuring management of scope, time and cost constraints.
• Ensure the submission of accurate, timely and compelling proposals and progress reports to donors as per donor specifications.
• Produce other reports to key stakeholders, as requested.
• Conduct regular meetings with project staff, both locally and internationally, to monitor the progress of the projects.
• Represent ADRA Canada at NGO, donor or partner meetings.
• Assist field partners with project closeout activities including travelling to the field as required.
• Assist in the development of terms of reference for key program staff and/or consultants
• Monitor project budgets, ensuring consistency of burn rates and activity rates in collaboration with Finance staff.
• Organize the preparation of budget realignment requests, and donor approval requests.
• Ensure proper review and preparation of financial reports for submission to the donor.
• Ensure timely and proper processing of payment requests.
• As part of the ADRA Canada ministry, act in a way that reflects the religious beliefs and practices of the Seventh-day Adventist Church, both on and off duty.

EDUCATION, EXPERIENCE AND COMPETENCY

Essential

1. A personal commitment to ADRA Canada’s mission, values and beliefs and a passion for social justice and international development to assist people in poverty.
2. A personal commitment to the religious beliefs, practices, structure, standards and programs of the Seventh-day Adventist Church in Canada.
3. An undergraduate degree in Humanitarian Program, Project Management, International Development, or relevant field.
4. Has minimum 5 years experience in humanitarian and/or development programming.
5. Substantial experience of working internationally in development and/or emergency programs (preferred).
6. Experience in managing/supporting teams in international settings.
7. Experience in proposal development, project management, budgeting, and MEL system.
8. Familiar with Gender equality and mainstreaming.
9. Politically and culturally sensitive with the proven ability to work in an ever-changing environment requiring flexibility, tact, and diplomacy
10. Ability to streamline functions and passion to learn and grow.
11. Ability to engage ADRA Canada’s partners and the international ADRA network.
12. Excellent organizational skills and attention to detail.
13. Strong written and oral communications skills in English
14. Strong initiative. Able to anticipate needs and be proactive. Self-disciplined to meet deadlines and strong work ethic.
15. Self-directed to act and resolve issues. Strong sense of responsibility and ability to perform while delivering superior service.
16. Comfort dealing with ambiguity and the ability to work independently
17. Ability and willingness for regular local and international travel to remote destinations.
18. Understanding of cross-cultural issues and programming.
19. Public speaking skills

Preferred:

1. A master’s degree in Humanitarian Program, Project Management, International Development, or relevant field.

TERMS AND CONDITIONS

The terms and conditions shall be read in conjunction with the ADRA Canada Human Resources Manual (as amended from time to time), the contents of which form part of the employee’s obligations to ADRA Canada. The obligations of ADRA Canada are as set out in the ADRA Canada Human Resources Manual and the applicable employment standards legislation and regulations, whichever obligations are greater. The employer will have no other obligations except as expressly set out in a written employment contract.

Performance Review: A Performance Review will typically be conducted after the first three months in the position. All employees will be required to participate in annual Performance Reviews.

Job Description Continuous Review: This job description is intended to describe the general nature and level of work being performed by incumbents assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties and skills required. Job descriptions are reviewed on a regular basis and can be modified at any time to meet the needs of ADRA Canada.

Physical Requirements: Must be able to read, speak, and hear. Must be able to effectively communicate both orally and in writing. Some standing, walking, bending, kneeling, carrying of light items, etc. required. Standard work hours, as defined by the ADRA Canada Human Resources Manual, are required.

Working Conditions: Essential responsibilities are performed either in the office or in travelling conditions.

• Within the office,  the work is primarily in a sedentary and comfortable environment, with tasks usually performed under normal office conditions with little or no noticeable discomfort. The work area is well lit and ventilated.
• If travelling (international and/or domestic) there will be difficult conditions and challenging environments, particularly to destinations in the developing world.

Vulnerable Sector Screening: Consistent with our PSEA & Child Protection Policies the successful candidate must receive clearance by providing a police background check, including a vulnerable sector screening.

PERSONAL COMMITMENT

Being employed by ADRA Canada requires a personal commitment to its mission and lifestyle. The holder of this position will reflect in their personal and professional life the Christian values as taught by the Seventh-day Adventist Church, as referenced in the employment contract. The employee acknowledges and agrees that this position is one of ministry within the Seventh-day Adventist Church and that membership in the Seventh-day Adventist Church is essential to the proper performance of the duties of the position.

The employee must conduct him/herself, both on and off duty, in accordance with the religious beliefs and teachings of the Seventh-day Adventist Church in all respects so as not to damage ADRA Canada’s reputation or harm the employee’s ability to fulfil all the position’s obligations. The employee must inform the Executive Director if he/she no longer adheres to, or maintains a belief in, the fundamental faith and religious beliefs and practices of the Seventh-day Adventist Church.

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